Call for Reviewers
CALL FOR VOLUNTEERS: ANNUAL CONFERENCE ABSTRACT REVIEWERS
Abstract reviewers serve a vital role in the scientific program planning process by ensuring the quality of educational content presented at the 2020 Annual Conference. Serving as a reviewer is an excellent way to build your resume, share your expertise, and support ISOQOL. The time commitment is low, but the impact is high!
All abstract reviewers will receive a certificate of participation, your name listed in the Annual Conference final program, and a ribbon for your badge if you attend the conference.
ISOQOL is seeking reviewers for all 2020 Annual Conference abstracts. The review periods are as follows:
- Symposium and Workshop abstracts: 3 February – 21 February 2020
- Oral and Poster abstracts: 22 April – 18 May 2020
Volunteers may choose which presentation types they would like to review. Abstract review is completed through an online platform.
All interested reviewers received a survey to indicate their review strengths. If you are interested in being a reviewer and did not receive the survey, please complete the form online here by 27 January.
*All deadlines end at 11:59 PM Central Time on the day of their deadline unless otherwise noted.
**All presenters must be registered by this date in order to have their abstract published and receive a scheduled time to present at the conference.
The following guidelines apply to all abstract submissions for the 27th Annual Conference. Click the links at the left for further guidelines specific to each abstract submission type.
Original Work: Each abstract should represent complete and original results. Submitting multiple abstracts based on the same data is not permitted. Research that has been presented or published prior to the time of abstract submission will not be considered for the 27th Annual Conference.
Official Language: Abstracts must be submitted and presented in English, the official language of the ISOQOL 27th Annual Conference.
Submission Method: Only electronic submissions will be considered for review.
Supported Browsers: Please use one of the following browsers to submit your abstract: Internet Explorer 11, Firefox (current version), Chrome (current version), Microsoft Edge, Apple Safari 7 and above.
Session Timeout: Inactivity of more than 120 minutes on the same page will result in a session time out. Please save your pages intermittently to avoid loss of data.
Sentence Case: Do not submit abstracts in all capital letters. Abstracts (including titles) should be submitted in sentence case.
Word Limit: Abstracts must be 350 words or fewer. Word count is calculated as the cumulative number of words in the Aims, Methods, Results, and Conclusions sections only. Abstract title and supporting graphs or figures are not included in the total word count.
Remove identifiers: Please remove any indicators of authors’ names throughout the abstract submission and uploads (if applicable), to ensure a true double-blind peer review process.
Proofread: The information provided in the submission will be published exactly as submitted. In some cases, special characters and formatting do not transfer if the abstract is pasted into the submission fields from a word processing program. Common examples of this include missing apostrophes, accent marks, ampersands, and trademark symbols. Proofread your submission carefully, and if needed, add these characters individually using keyboard shortcut “alt” codes. ISOQOL will not be responsible for incorrect symbols or special characters in your abstract.
Incomplete submissions: Abstracts that are in draft form will not be considered for review.
Submission Edits: You may revisit the site up until the posted deadline to edit your submission.
Presenter Restrictions: A maximum of two abstracts may be selected by any one presenting author. Only one oral presentation will be permitted per presenting author. An author may only contribute to the presentation of one symposium.
Oral and Poster Submission Guidelines
Submission Currently Closed
When submitting an abstract, select all the presentation formats which you would like your research to be considered:
All oral sessions are 90 minutes and contain five individual presentations. Each presenter is allotted approximately 11 minutes to present their research immediately followed by five minutes to answer questions from the audience. The Session Chair will introduce each presenter prior to his presentation and facilitate discussion questions following the conclusion of each presentation.
Oral Brief Presentation
Oral briefs offer the distinct opportunity to give a short verbal presentation in a group setting. An oral brief session includes up to 10 presenters. After a personal introduction by the moderator, each speaker has 5-7 minutes to present using four slides (maximum). While the rapid pace of oral briefs does not allow for audience Q&A within the session, presenters are encouraged to stay after the conclusion of the session to make themselves available for questions.
Poster presenters should prepare a brief three (3) minute presentation and be able to discuss their research with their peers. Poster sessions are 40 minutes in total length. Presenters must stand in front of their posters during the dedicated presentation time for their assigned poster session.
Primary Application for Abstracts
Select one Primary Application. A description of the Primary Applications is noted below. Please note these categories are not the same as previous years.
Abstracts in this category use theory to advance the understanding of HRQOL phenomena. Such work might include novel efforts to explain known associations or relationships observed in the literature; modifications or extensions to theories that are routinely or historically used in HRQOL research and applications; or applications of an established theory from another field to HRQOL phenomena. Abstracts in this category should not be presenting new data (including qualitative or formative work) or meta-analyses, but may reference published data in support of a theory.
Work in this category reports on qualitative or quantitative methods for developing and evaluating patient-reported health status, as well as methods for analyzing and interpreting scores from such measures of health assessments. While the work might feature a particular disease area or measure, the primary aim of the work is to present a method rather than present findings about a particular measure or population.
Application: Clinical Research
Abstracts in this category use patient-centered measures to better understand the nature, prevention, treatment, and management of different health conditions. Approaches used in this category could include qualitative or quantitative, randomized or non-randomized, cross-sectional or longitudinal, and meta-analyses.
Application: Clinical Care
Abstracts in this category include reports of efforts to integrate the patient’s voice more effectively into clinical encounters. Examples include descriptions of experiences implementing a standardized PRO collection system in a single clinic, reports of the development of a streamlined questionnaire battery for patients to complete prior to visits, and efforts to develop better reports for clinicians of patients’ PRO data over time. It is expected that abstracts in this category are more descriptive in nature with limited sample sizes. Larger and/or randomized studies should be categorized as Clinical Research.
Abstracts in this category focus on issues relevant to the requirement, development, and large-scale (e.g., Health System, Government) application of patient-reported outcomes in health care practice, regulatory, and population/surveillance settings. Abstracts may include program evaluation, case studies, and economic analyses.
Secondary Applications for Abstracts
Select at least one Health Condition and one Population that best define(s) your abstract. A minimum of one and a maximum of two may be selected for each question. Please note these categories have changed from previous years.
- Mental Health
- Other health condition
- Children and adolescents
- Older people
- Caregivers and relatives
- Cultural and ethnic minorities
- Vulnerable populations
- General population
- Other populations
Oral, oral brief, and poster abstracts undergo a double blind peer review led by the Scientific Program Committee. To ensure that abstracts within each of the primary categories are fairly evaluated, abstract reviewers are asked to identify which primary and secondary categories reflect their areas of expertise.
Abstracts are evaluated based on the following criteria:
- Importance of the problem being addressed
- Innovation of the approach
- Rigor of the approach
- Clarity of the description of the work
- Potential impact of the work described
Abstract Acceptance Notification
After the submission deadline, the presenting author will receive an acceptance notification and session assignment to the e-mail address used during abstract submission. If you have not received a notification e-mail by 15 June 2020, contact firstname.lastname@example.org.
Accepted abstracts will be assigned to a specific presentation time. All presenters must use the online submission acceptance form to confirm their intention to present by 24 June 2020 in order to be included in the conference program.
Symposium Submission Guidelines
Symposium Submission Instructions
Symposia provide an opportunity for a comprehensive examination of a selected topic pertaining to health related quality of life research and patient-reported outcomes and are 90 minutes long. A symposium session can highlight emerging research or initiate discussion of policy issues.
The online submission system will allow the Symposium Moderator to submit the overall symposium synopsis, presentation format, funding source (if applicable) and names of individual presentation authors (if necessary) for your symposium. This can be completed at any point, regardless of when the presenters submit their individual abstracts for the symposium.
Each presenting author is responsible for submitting their own individual abstract. The abstracts will be paired together based on the information entered in the “Symposium Title” field. It is imperative that the text in the “Symposium Title” field reads exactly the same across all submissions within your symposium group.
If the symposium moderator is also a presenting author (submitting their own individual abstract), this requires a second submission. Enter the Symposium Submission again, click “Add” for an additional symposium submission and follow the instructions for “presenter at the symposium”. Specifically, for the question “are you the symposium moderator”, you should indicate “no” since you are acting as a presenter at this time. All the abstracts for your symposium will be paired together by the matching information entered in the “Symposium Title” field.
Symposium Review Process
Symposium abstracts will undergo a double blind peer review led by the Scientific Program Planning Committee. Symposium abstracts will be evaluated based on the following criteria:
- Data Completeness
- Interest to Conference Attendees
Symposium Acceptance Notification
Submitting moderators will be notified regarding the acceptance of their abstracts in early March 2020. Submitting moderators of selected symposia must formally confirm their presentations, review and agree to the presenter terms and conditions through the online acceptance form. The deadline for confirmation is 16 March 2020.
Resubmitting Declined Symposium Abstracts
In the event that a Symposium Abstract is not selected for presentation at the Annual Conference, the supporting abstracts can be re-submitted for consideration as an oral, oral brief or poster presentation at the 27th Annual Conference. Abstracts must be re-submitted to the oral, oral brief, and poster abstract submission category in order to be eligible for selection for presentation in this category.
Workshop Submission Guidelines
Workshop Proposal Instructions
Workshop proposals should include:
- Description of the workshop goals
- Intended audience
- Presentation format
- Outline of workshop content
- A short description of the submitting organizer’s background and experience in the topic
- One to three measurable learning objectives (150 word limit for each objective)
Workshop proposals include the following sections for a combined maximum of 350 words: workshop goals, intended audience, presentation format, and workshop overview/outline.
Workshop content should be original work of educational benefit to workshop attendees. ISOQOL policy prohibits the use of workshops as a platform for presenters to conduct research for personal advancement or to market a product.
The number of workshop presenters should be disclosed at the time of abstract submission and, due to the peer review and committee selection process, the presenters must not be altered after a workshop is selected. A presenter who is no longer able to travel to the conference location may be replaced upon notification to the ISOQOL Office.
Workshop Review Process
Workshop proposals will undergo a blind peer review led by the Workshop Committee. Workshop proposals will be evaluated based on the following criteria:
- Quality of the proposed workshop
- Clarity of workshop’s goals and objectives
- Innovation of workshop (new topic/approach)
- Level of interest to conference attendees
- Anticipated audience
Workshop Acceptance Notification
The submitter will receive notification of the committee’s selection in early March 2020. Organizers of selected workshops must formally confirm their presentations, review and agree to the presenter terms and conditions through the online submission system. The deadline for confirmation is 20 March 2020.
The International Society for Quality of Life Research (ISOQOL) is a global community of researchers, clinicians, health care professionals, industry professionals, consultants, and patient research partners advancing health related quality of life research (HRQL).
Together, we are creating a future in which patient perspective is integral to health research, care and policy.