ISOQOL 9th Annual Conference
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Exhibitor Information
Cost of Exhibit Space: - $1,000US per 6' table
Each Exhibitor will Receive:
- At the meeting, a list of all meeting registrants
- A listing on the ISOQOL website as an exhibitor with a link to your company's website (if applicable)
- A listing in the conference program with a brief description of your company
- Eligibility for discounts on conference travel & hotel sleeping rooms
- One Complimentary conference registration and conference program
Space is assigned on a first-come, first-serve basis. All exhibits will be set up in the ballroom foyer throughout the duration of the meeting. All coffee breaks, and the flow of the meeting, will be in this foyer.
Fire Regulations:
Fire codes require materials such as table covering, drapes, etc., to be flameproof. Use of heaters, open flames, candles, lanterns, etc., as part of an exhibit is forbidden.
Security: Each exhibitor is responsible for preservation of his or her own property.
Liability/Insurance: Exhibitors shall be fully responsible to pay for any and all damages to property owned by the Caribe Royale Resort Suites & Villas, its owners or managers, which result from any act or omission of an exhibitor. Exhibitor agrees to defend, indemnify, and hold harmless, ISOQOL and the Caribe Royale Resort Suites & Villas, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from exhibitor's use of the property. The exhibitor acknowledges that ISOQOL and the Caribe Royale Resort Suites & Villas do not maintain insurance covering exhibitors' property, and that it is the sole responsibility of the exhibitor to obtain liability insurance covering such losses. Each exhibitor, by signing an application to exhibit, understands and agrees that they assume responsibility for the conditions described above.
Additional Conditions:
1. ISOQOL, at its sole discretion, may withhold or withdraw permission to distribute souvenirs, advertising or other material it considers objectionable or not in keeping with the character or purpose of ISOQOL.
2. All exhibitor activity must take place in the assigned area only.
3. Neither the rental of exhibit space nor the provision of grant funds shall influence the control of content a selection of presenters and moderators. ISOQOL is ultimately responsible for content and selection of presenters and moderators.
4. Disclosure of Financial Relationships: ISOQOL will ensure disclosure to the audience of (a) company funding and (b) any significant relationship between ISOQOL and the company (e.g., grant recipient) or between individual speakers or moderators and the company.
Registration Procedure:
To register for the ISOQOL Annual Conference, please fill in the conference registration form completely and return with your exhibitor fee to the ISOQOL Executive Office. You may also register for the conference on-line.
Conference Program Advertising:
ISOQOL accepts full, half, and eighth page advertisements, as space is available. The price structure is as follows:
1/8 - Page Ad - $250
1/2 - Page Ad - $600
Full - Page Ad - $1,000
The conference program will contain information on all educational sessions and events taking place at the conference. The program will be distributed as part of the registration to attendees when they arrive at the conference. All orders must be received by October 1, 2002.
Conference Grants:
Numerous opportunities exist for companies to gain exposure at the conference through grant supported activities. In addition, grants to the annual conference aid in supporting the continued work of the quality of life research community, scholarships, and ISOQOL in transforming health care in this country.
Grant providers will receive the following for their participation:
- A listing in the final conference program
- A listing on the ISOQOL website as a sponsor
- Signs at the activity indicating grant support
- Listing in the ISOQOL Newsletter following the conference
Conditions of Agreement:
1. All exhibits and advertisements are subject to review and approval by the International Society for Quality of Life Research.
2. This agreement shall not be binding upon the lessor (ISOQOL) until accepted and executed by ISOQOL. A counter-signed copy of the contract will be returned to you as confirmation of your participation.
3. The violation of any part of this agreement, or any part of the regulations adopted by the Lessor, shall at the election of ISOQOL cause this agreement to become null and void. In such event, all sums previously paid for or contracted to be paid under this agreement shall be assigned, or otherwise disposed of, without the written approval of ISOQOL.
4. Refunds of any payment for exhibit space will be made at the sole discretion of ISOQOL with a $75 processing fee deducted from the total paid. No refunds due to cancellations will be made after October 1, 2002.
Return to:
ISOQOL Executive Office
6728 Old McLean Village Drive
McLean, Virginia 22101-3906 USA
Signature of Company Representative:
___________________________________
Date:___________
Signature of ISOQOL Representative:
___________________________________
Date:___________
9th Annual Scientific Conference ~ ISOQOL
Participation Contract
Exhibit Space Application
(Please Print or Type)
Company Name:
___________________________________
Address:
___________________________________
City/State/Zip/Country
___________________________________
Phone/FAX/Email:
___________________________________
Contact Person/Title:
___________________________________
A. Company Description for Program (30 words or less)
___________________________________
___________________________________
B. Name of Exhibit Personnel for Badges: (Limited to 1 per table)
1.___________________________________
2.___________________________________
C. Exhibit Space Requesting:
_____ 6' tables @ $1,000 each
D. Conference Grant:
Suggested Donation: $5,000
Amount of Donation: $_____________
E. Corporate Sponsorship:
Scholarship Fund
Suggested Donation: $1000
Amount of Donation: $_____________
(This fund enables members from developing countries to attend the conference. Sponsors name will be recognized as funding this award.)
F. Conference Program Advertising: (please enclose camera ready ad, preferably on IBM compatible disk)
1/8 - Page Ad - $250
1/2 - Page Ad - $600
Full - Page Ad - $1,000
Payment and Contractual Considerations:
Full payment must accompany this application in order for space to be reserved. Payment may be made by check, wire transfer, MasterCard, or VISA. ISOQOL's tax ID number is 54-1985637.
Total Amount Due: $_____________
Check Amount $_____________
Transferred $_____________
Date:_____________
Bill my credit card in the amount of $_____________
Visa____ MasterCard____
Credit Card #:__________________________
Exp. Date:_____________
Cardholder Signature:__________________________
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